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School
District 8 Policies Manual - 1000
Series
1001:
GOALS/PRIORITY OBJECTIVES
No Policy available
at this time
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1002:
EVALUATION OF SUPPORT SERVICES
No Policy available
at this time
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1003:
FACILITIES
1003.1:
Effective Use Of Schools
Policy
Statement 409 (Information current as of August 2002) (Requires
Adobe Acrobat Reader)
Reference (No longer
available online): https://intranet.nbed.nb.ca/pol/e/409ap.pdf
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1004:
FOOD SERVICES
1004.1:
Cafeteria
No Policy available
at this time
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1005:
BUILDING AND GROUNDS INSPECTION
1005.1:
Playground Equipment
1. CONTRIBUTIONS
TO ESTABLISH OR MAINTAIN PLAYGROUNDS:
School District 8
recognize and appreciate the contributions that various school and community
groups have made, and continue to make, by providing playground equipment
for public schools.
1.1 Where a Home and
School Association, service group, or other organization wishes to make
a contribution of time, labour, or materials to establish or maintain
playgrounds on school property, the following conditions will apply:
i. A written proposal
will be submitted to the Superintendent, outlining a detailed timeline
for the project with cost estimates, short term and long term plans, and
a description of the nature of the contribution that the group wishes
to make.
Ii Upon receiving approval in principle of the proposal, School District
8 will present to the group a written legal agreement outlining the rights
and responsibilities of the parties.
iii. Action cannot be taken by any outside group toward the establishment
of the proposed playground prior to finalizing the legal agreement between
the parties involved.
iv. The Superintendent, in consultation with the Maintenance Manager,
for safety reasons shall approve acceptance of or installation of any
playground equipment on school property.
2. MAINTENANCE
OF PLAYGROUND EQUIPMENT:
It shall be the policy
of School District 8 to assign the responsibility for maintenance of playground
equipment that is located on school property to the relevant municipality.
3. PLAYGROUND EQUIPMENT SAFETY:
3.1 Each piece of
playground equipment will be inspected according to school district guidelines
by the school principal, or an appropriate designated person, monthly
during the school year.
3.2 If the school
principal, or designate, considers the equipment dangerous, then
i. the school district
Maintenance Department immediately will repair or remove the equipment
in the case of School District 6, and
ii. the Recreation Department of the City of Saint John, or the school
district Maintenance Department, immediately will repair or remove the
equipment in the case of School District 8.
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1005.2:
Reporting of Hazards
No Policy available
at this time
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1005.3:
Vehicles on School Grounds
No Policy available
at this time
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1006:
CUSTODIAL SERVICES
No Policy available
at this time
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1007:
EMERGENCIES
1007.1:
Bomb Threats
1.
POLICY:
1.1 In the event a school receives a bomb threat, the principal must immediately
conduct appropriate evacuation procedures.
1.2 Whenever the school receives a bomb threat on school property by telephone,
or in writing, the principal, or designate, will immediately contact:
i. the local law enforcement agency; and then
ii. The Director of Education who will in turn immediately notify the
Superintendent.
2. PROCEDURE:
2.1 If a bomb threat
is made via telephone, the person receiving the call shall:
- note the exact
time the call comes in (very important)
- make as much effort
as possible to keep the caller talking in order to gather as much data
as possible;
- hang up after
the call;
- using the same
line immediately after the call, and before another call is received
on that line, Dial *957. You will then hear a recorded message indicating
that the last call to the line has been traced, you will also be advised
that if you wish to take action, to please hang up and contact the police
(you may dial the *957 on an extension phone, provided it is for the
line the call came in on);
- call Police in
Saint John at 648-3333, your local police department or detachment of
the R.C.M.P. and explain the situation, they will follow up;
- call the District
Office to inform us of the incident.
Reference: http://www.gnb.ca/0000/pol/e/705A.pdf
Threat
of Explosives (PDF) (Requires Adobe Acrobat
Reader)
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1007.2:
Emergency Preparedness Plan
POLICY:
The school principal
is responsible for ensuring that a school-based emergency preparedness
plan is in place for the beginning of each school year. The plan will
outline the procedures to be followed when a crisis occurs at the school
level, including responsibilities of staff members. Staff members will
be advised at the beginning of each school year of revisions to the school-based
emergency preparedness plan that are necessitated by staffing changes.
Each school will have
for easy reference a copy of the School District 8 Guidelines for a School-Based
Traumatic Events Response Plan. This document contains pertinent information
that may be used in developing such a plan.
Reference Guidelines
for a School-Based Traumatic Events Response Plan
Template
School
Based Emergency Response Measures (PDF) (Requires
Adobe Acrobat Reader)
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1007.3:
Medical Emergency Involving Students
1. PROCEDURES:
1.1 The principal, or designate, will call an ambulance immediately in
the following instances;
i. where there is an emergency involving a student that is serious/life
threatening and requires immediate medical attention, or
ii. if the school staff is aware that the student has a medical history
of a condition that may be life threatening.
1.2 The principal, or designate, will see that First Aid, if required,
is administered to the injured or afflicted person by a qualified (certified)
staff person, or by someone who is familiar with First Aid in the absence
of a qualified (certified) person.
1.3 The principal, or designate, must make every attempt to contact the
student's parent/guardian immediately to advise them that an ambulance
has been called.
1.4 The nature of the injury will be communicated to the parent/guardian
who will be requested to meet the student upon arrival at the hospital.
1.5 A staff member should accompany the injured student to the hospital
in the event that circumstances do not warrant an ambulance and the parent/guardian
cannot be reached.
1.6 An Accident Report must be completed by the person who responds to
the emergency who immediately will notify District Office as well.
1.7 The District may undertake to pay the costs of the ambulance, if this
would result in a hardship for the parent/guardian or the student.
Reference Department
of Education Policy 704 Providing Health Support Services in Public Schools
[Special Emergency Services]
Policy
Statement 704 (Information
current as of August 2002) (Requires Adobe Acrobat
Reader)
Reference: http://www.gnb.ca/0000/pol/e/704A.pdf
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1007.4:
School Closure Due to Inclement Weather
School District 8
is committed to the safe and efficient transportation of students and
recognize that it may be necessary to cancel bus run(s), close school(s),
or delay school opening to ensure students are not endangered by hazards
brought on by poor weather or road conditions.
The following options
are considered when deciding what to do during inclement weather situations:
1. Schools are open
as usual in which case no radio announcement will be made.
2. All schools are
closed for the day with an appropriate announcement being relayed to radio
stations prior to 6:30 a.m. Parents are urged to listen to the radio early
in the morning particularly on days when the weather is inclement.
3. Some schools in
the district are closed with appropriate radio announcements being made.
4. All school bus
routes are delayed one hour. On these occasions, all schools in the district
will be open at their regular time to receive students.
Students arriving
late will not be penalized.
5. Schools may be
closed early on days when the weather conditions are anticipated to deteriorate
significantly during the day. Every effort will be made to notify parents
via the radio or by telephone. Parents are reminded of the importance
to ensure an alternate arrangement for their child in cases when they
or another adult will not be available to be home when students arrive.
During the winter
months there may be occasions when the condition of a particular road
along a bus driver’s route is hazardous. Individual school bus drivers
have a responsibility to recommend to their supervisor either the cancellation
or delay of their individual bus runs should they have a particular safety
concern. Whenever possible, such cancellation or late bus will be announced
on the radio.
While the loss of
valuable instruction time is always a concern, the safety of students
is paramount. The decision to close schools is always with this in mind.
If schools remain open, and you as parents find that conditions in your
area are not conducive to your child going to school, then ultimately
you have the final decision whether to send your child to school. Absences
on these days will not be a factor in a student’s attendance record.
School District 8
has also established a telephone line with a recorded message to inform
the public of school closures because of inclement weather-643-SNOW(7669).
Please feel free to call this line at any time.
Superintendent of
Schools
November 2001
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1008:
ENVIRONMENT AND SAFETY PROGRAMS
1008.1:
Fire Alarm and Fire Safety
1. GENERAL:
The Principal in each school year shall:
i. establish a program of fire drills and fire safety precautions;
ii. conduct a fire drill exercise at least once during the first five
days of the school year and at least three times per term thereafter to
ensure a satisfactory evacuation of the building;
iii. ensure that a record of all of the fire drills that are conducted,
as well as false fire alarms that occur, is established and maintained
at a suitable location at the school.
2. GUIDELINES FOR FIRE ALARMS AND FIRE SAFETY:
2.1 Students shall be instructed in fire prevention and in safety measures
appropriate to their grade level and the school activities in which they
are involved as part of their ongoing school program.
2.2 No doors shall be locked while the school building is in use so as
to impede easy exit from the building.
2.3 All persons in the school shall be instructed that the fire alarm
is to be sounded immediately on detection of fire on the premises. To
this end the location of fire alarms should be indicated clearly.
2.4 Fire drill exit procedures shall be posted clearly in each classroom.
2.5 All persons shall evacuate the school during a fire drill.
2.6 Students shall lave the classroom in single file.
2.7 Windows that are nearby should be closed upon leaving the building
and doors should be closed but not locked.
2.8 Students should be designated to hold doors open during evacuation
procedures.
2.9 Students shall be instructed how to evacuate the building, if they
find themselves away from the classroom when the alarm is sounded, as
follows:
i. if the student is alone, they should join the nearest line leaving
the building and rejoin their class once outside;
ii. If the student is in a group, they should line up and leave the building
by the nearest exit and rejoin their class once outside.
2.10 The homeroom teacher or the substitute teacher should remove a record
of class attendance at the time of the fire drill.
2.11 Each school shall establish a method to account for all students
once the building has been evacuated.
2.12 Special provisions shall be made to assure the safe evacuation of
handicapped children.
3. PROCEDURES IN CASE OF FIRE:
3.1 Each school will have a designated person who will be responsible
for making the appropriate notifications in the event of a fire. The sequence
to be followed by the school principal, or designate, in this regard is
as follows:
i. sound the fire
alarm and evacuate the building;
ii. telephone 911 or, if in a remote area, telephone the appropriate Fire
Department;
iii. do not reset the fire alarm system until the senior officer of the
Fire Department at the scene authorizes such action [pre-planned fire
drills excepted].
3.2 Any attempt to
contain a fire with fire extinguishers should be undertaken only by adults.
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1008.2:
Indoor Air Environment
1. POLICY:
It is the policy of
this Superintendency to ensure the indoor air environment of all buildings
is maintained to accepted standards, and to ensure that problems are dealt
with quickly and effectively.
2. SCOPE:
This policy applies
to all schools in the Superintendency. It includes all environmental aspects
of the buildings relating to indoor air quality.
3. INITIAL PROCESS:
Complaints may be
submitted to the principal using the Information Form - Staff/Student
Environment Complaint. The principal shall take action on issues within
his/her authority such as cleanliness or routine maintenance. The principal
will forward to the Director of Finance and Administration for investigation
any complaint form dealing with issues beyond his/her jurisdiction.
4. RESPONSIBILITIES:
4.1 Principal:
- To assume or assign
overall responsibility for cleanliness of the building.
- To act on all indoor
air environment complaints.
- To handle day-to-day
indoor air environment problems on an informal basis considering common
causes listed at the end of this policy.
- To document complaints
of a chronic or more serious nature.
- To advise school
Health and Safety Committee.
- To document all
remedial action taken on chronic or serious problems.
- To seek assistance
where required.
4.2 Teachers:
- To track attendance
of pupils in an effort to determine if absence is related to air quality,
cleanliness, or classroom environment.
- To report problems
of cleanliness to the principal.
- To keep the classroom
uncluttered.
- To keep plants
and pets to an absolute minimum.
- To remove composters
and recyclables from the classroom.
4.3 Maintenance Department:
- To conduct regular
inspections of the heating and ventilation systems and maintain a register
outlining the frequency of inspection and adequacy of operation.
- To carry out preventive
maintenance on a regular basis.
- To ensure trained
staff is available to address routine problems.
- To provide a written
response to any written complaints received.
- To carry out remedial
action where warranted, consistent with budget and resource availability.
- To prepare a report
for presentation to senior management in a situation where remedial
action is warranted but the resources are not available.
4.4 Senior Management:
- To act on documented
complaints presented by the Director of Finance and Administration,
Maintenance Manager, School Principal, and/or other authorized sources.
5. PROCEDURES:
5.1 Principal:
a. The Principal is
responsible for dealing with indoor air environment complaints in a systematic
manner.
i. The complainant(s)
should be interviewed to determine the nature of the complaint(s) and
other relevant information.
Ii The complainant(s) should be kept informed of the steps being taken
to address their complaint(s) and informed of the final disposition.
Iii Comments attributed to or received from physicians attributing symptoms
to air quality should be in written format.
b. The Principal shall
attempt to resolve problems immediately on site. For example, consider
opening windows and doors, moving the class, and/or suggest more appropriate
apparel. The Principal shall conduct an on site investigation and have
qualified on site custodial staff check systems, etc.
c. The Principal shall seek assistance from the Maintenance Department
when the problem cannot be resolved on site.
d. He/She shall advise the school Health & Safety Committee and seek
assistance.
e. If the problem is serious or chronic, the principal should:
i. prepare detailed documentation of the problem,
ii. forward documentation relative to the problem to the Director of Finance
and Administration with a copy to the Maintenance Manager.
f. If a problem cannot
be resolved in a timely manner, or if a plan of action is not considered
satisfactory, then all documentation along with a covering memo, is to
be sent to the Director of Finance and Administration with copies to the
Superintendent and the Maintenance Manager.
g. The Principal shall use discretion in discussing indoor air environment
problems with students, staff, parents and the general public.
h. In exceptional cases where the media becomes involved, the Principal
shall direct all communication through the Superintendent. The Principal
shall not deal with the media on any air environment concerns.
2. Maintenance Department:
a. Will carry out
normal Preventive Maintenance in accordance with standard practice.
b. Will carry out routine Demand Maintenance requests in accordance with
regular procedures.
c. Will investigate a written complaint in accordance with this policy,
review the principal's reports, and respond in writing upon completion
of the investigation.
Carry out any measures
determined necessary as per item three above in the time frame recommended.
This includes recommending to the Director of Finance and Administration
for sampling and for testing by Department of Education and Department
of Supply and Services as deemed necessary.
d. The Director of Finance and Administration will follow up with the
maintenance staff to ensure measures decided upon in number 3 above have
been completed.
e. Will act on directives from regulatory agencies (Department of Health
and Wellness, Fire Marshall, Department of Training and Employment Development,
etc.).
f. The Director of Finance and Administration will provide information
to senior administration, as necessary, and carry out additional work
as agreed.
g. Discuss with the principal any maintenance/repair measures that may
alter the school environment.
3. Director of Finance
and Administration
a. Will review information
received from the principal or from the Maintenance Department.
b. Will arrange for remedial work through the Maintenance Department,
as required.
c. Will recommend to the Superintendent that the Department of Education
and the Department of Supply and Services be contacted with respect to
testing and sampling.
d. Will provide follow up until the situation is resolved.
e. Will seek necessary funding to promote and maintain cleanliness and
acceptable air quality.
4. Outside Agencies
a. The Superintendent,
in consultation with the Principal and Maintenance Manager, will be the
contact for outside agencies if they are called upon.
b. Assistance will be given by the Department of Education initially to
review the systems and all pertinent information, and if necessary, to
forward the request for air quality testing to the Technical Services
Branch of the Department of Supply and Services.
c. An outside agency will recommend remedial action or determine action
for subsequent analyses.
d. An outside agency will issue enforcement action where necessary.
5. Senior Administration
a. Will obtain additional
information and/or convene a meeting with the parties involved in response
to item six in the principal's procedure section.
b. Will respond in writing to the parties involved in response to item
six of the principal's procedure section.
c. Will contact the Department of Education on the advice of the Director
of Finance and Administration requesting testing and sampling by the Department
of Supply and Services.
d. Will refer issues of a medical nature tot he Department of Health and
Wellness.
e. Will address any extraordinary expenditure in terms of budget allocation.
f. The Superintendent, or designate, will handle all communication should
the media become involved.
g. Will convene a meeting in the event that an extended school closure
is considered which will include the Superintendent, the Director of Finance
and Administration, the School Principal, and others as required. An action
plan will be drawn up, preferably prior to a directive that the school
is closed, in order to accommodate all students and staff and avoid loss
of instructional time.
Reference: Factors
and Sources Affecting Indoor Air Quality and Comfort [Section 4.1(iii)]
Form: Information Form - Staff/Student Environment Complaint
Form: Monitoring the Indoor Air Environment (to be completed by principal/vice
principal)
Form: Monitoring the Indoor Air Environment (to be completed by custodial
staff)
Factors
and Sources Affecting Indoor Air Quality and Comfort (PDF) (Requires
Adobe Acrobat Reader)
Indoor
Air Quality Form (PDF) (Requires
Adobe Acrobat Reader)
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1008.3:
Scent Free Environment
In consideration of
indoor air quality and the health of students, employees, volunteers and
visitors, School District 8 have undertaken to implement a scent free
policy effective January 1, 2000.
1. BACKGROUND:
In April of 1999, School District 8 formed a committee whose responsibility
was to establish a policy on fragrances and the usage of scented products
within school district facilities and vehicles. The mandate would include,
but not be limited to, creating a set of criteria for the policy and to
suggest a process that would inform and educate the stakeholders as to
the effects of such products on the health of students, employees, volunteers
and visitors.
2. RATIONALE FOR SCENT FREE BUILDINGS:
The rationale for
limiting the use of scented products within school district facilities
and vehicles includes the following:
- There are many
students, employees, volunteers and visitors who are adversely effected,
to varying degrees, by scented products.
- Those who use scented
products often are unaware that scented products can adversely affect
others in the school system.
- Permitting the
ongoing use of scented products in school district facilities and vehicles
leaves the erroneous impression that it is not a serious health hazard
and ignores the rights and health of those effected.
- Scents or fragrances
may enter school facilities and vehicles through a number of mediums.
Without an awareness program, the chance of reduction is unlikely.
- A scent free environment
will be a positive statement and influence on our students, building
an environment for the future that does not include chemically produced
scents and fragrances.
3. CONSISTENCY:
All school district facilities and vehicles are subject to a common, basic
scent-free policy. The policy applies to students, staff, volunteers and
visitors.
4. COVERAGE:
The policy encourages all students, employees, volunteers and visitors
to refrain from wearing or using scented products in all schools, school
district offices and vehicles.
5. PROCEDURE:
The School District 8 Facilities Branch shall strive to use non-scented
cleaning and building products.
All employment advertisements for School District 8 will state that each
facility is a scent-free environment.
Each school district facility and vehicle will display appropriate signage
informing and encouraging students, employees, volunteers and visitors
to refrain from wearing or using scented products.
All schools in School District 8 shall be provided with information kits
that shall inform students, employees, volunteers and visitors of the
scent free policy.
Students, employees, volunteers and visitors shall be encouraged to bring
forward concerns relative to scent sensitivity.
6. COMPREHENSIVENESS:
A scent free policy
is part of a comprehensive approach that shall inform and educate stakeholders
of the health effects caused by the use of scented products.
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1008.4:
Tobacco Free Environment
Policy
Statement 702 (Information
current as of August 2002) (Requires Adobe Acrobat
Reader)
Reference: http://www.gnb.ca/0000/pol/e/702A.pdf
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1008.5: Vehicle Idling
on School Property
Exhaust fumes from
idling vehicles cause poor outdoor air quality, and may cause poor indoor
air quality when the fumes enter school buildings and school buses through
doors, windows and ventilation systems. Because vehicle emissions are
harmful to human respiratory systems, School District 8 endorses a no-idling
policy for all vehicles in school yards. Therefore, this policy applies
to school buses and parent vehicles alike, as follows:
i. School Buses:
To improve air quality
both inside and outside schools and school buses, during the loading and
unloading of students, school bus drivers shall:
- arrive at school
no sooner than five minutes prior to dismissal time;
- turn off their
engines;
- operate red flashing
lights from the “on” position of the ignition, if these
functions do not operate from auxiliary position;
- once students
are loaded on the bus, start engines and depart.
It is recognized that
weather conditions such as freezing rain or extreme cold, it may be necessary
to run fans and heaters to keep windshields clear.
ii. Parent Vehicles:
Parents are requested
to turn off their vehicle engines while waiting for students to load and
unload in school yards.
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1009:
MATERIALS AND EQUIPMENT MANAGEMENT
1009.1:
Outside Use of Musical Instruments
No Policy available
at this time
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1009.2:
Outside Use of Materials/Equipment
No Policy available
at this time
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1010:
INFORMATION SYSTEMS
1010.1:
Computer Network Use and Access
BACKGROUND:
The Department of
Education and School District 8 promote access to public computer networks
through school computers. Our goal is to promote educational excellence
by facilitating resource sharing, innovation, and communication and to
provide students with life-based learning opportunities, the objective
of which is to improve student outcomes. School District 8 must take reasonable
precautions to restrict access to controversial materials and to provide
for reasonable security measures for District users. With access to computers
and people worldwide also comes the availability of material that may
not be considered educational or appropriate in a school setting. The
Department, District Office, school staff and other users of these resources
have the responsibility to supervise and promote efficient, ethical and
legal use of these resources, computer equipment and the acceptance and
use of any procedures included in this policy or any school policy established
herein.
DEFINITIONS:
"Access and use"
means use of public computer networks emanating from district or school
owned computers during and outside school or office hours.
"Controversial"
refers to material that maybe under review, not having yet been judged
objectionable or unobjectionable.
"Material"
means messages or files containing any form of digital information, network
use or site/single licensed use software or any personal information or
data that can be transmitted electronically.
"School contact"
means the Principal or a person designated by the Principal to supervise
and monitor access and use of public computer networks within schools
via school computers.
"Service"
means the telecommunication infrastructure, including Internet and e-mail
provided by the Department of Education as well as any other networking
technology that may presently or in the future be provided through other
sources for use in the public school system.
"Using"
for the purposes of this policy, includes storing, accessing, obtaining
or receiving information available by electronic means.
"Users"
means the Department of Education, District staff, school staff, students,
volunteers and any others who may use after hours services such as Community
Access, clubs or labs.
GUIDELINES AND
PROCEDURES:
1. Responsibility
of Users:
a. Security:
i. Users will respect
the right and property of others and will not improperly access, misappropriate,
or misuse the files, data or information of others.
Ii Users may not share
an account with anyone or leave the account open or unattended.
Iii Users will keep
all accounts and passwords confidential and not accessible to others.
b. Monitoring:
i. Users will report
immediately report system faults that compromise systems or account security
to the Principal or school contact person.
Ii Users will report
to the proper authority any material stored in any manner (text, images,
and sound) on devices or equipment made available through the public school
system with general/public/shared access that appears to be in violation
of this policy.
Iii Users will respect Federal, Provincial and local laws that specify
appropriate use of computers and others telecommunications equipment.
Iv Users will ascertain
that computer files received are not copyrighted.
v. Users are responsible
to take precautions to prevent viruses on their own equipment and school
equipment.
c. Acceptable Use
and Access:
i. Users will refrain
from harming or attempting to harm or destroy data or information, not
belonging to them on any network or stand-alone site.
Ii Users will refrain
from obtaining, by any means, privileges or access to material on any
system to which they are not entitled.
Iii Users will give
references and credit when creating, deleting or altering electronic information
with the understanding that rules regarding plagiarism for printed documents
also apply to electronic resources.
Iv Users will refrain
from downloading or transmitting messages and other material that is unlawful,
obscene, abusive, harassing, demeaning or otherwise objectionable.
v. Users will apply
efficient usage and appropriate rules of behaviour or etiquette commonly
known as "netiquette", as outlined in Appendix A of this policy.
d. Enforcement:
i. The system administrator
(Department of Education) will deem what is appropriate use and their
decision is final.
Ii School District
8 shall uphold the Department of Education policy and any other laws governing
the use of technological equipment and information contained in them and/or
generated by its use.
Iii All students users,
the parents or guardians of students under the age of 18, and school staff
who supervise students using public computer
iv. networks shall
read and sign the Access, Release and Authorization Agreement - Appendix
B to this policy.
2. Responsibility
of Schools:
i. Each school shall
name a school contact who will be the first point of contact at the school
level.
Ii Schools shall have
a policy in place, and the school principal will ensure that direction,
guidance and adequate supervision are provided to all school users on
the appropriate use and the application of measures of this policy.
Iii Schools will outline
the terms of the "Agreement" to all users, regarding terms and
conditions of use, prohibited activities and consequences for breaking
the agreement - Appendix B to this policy.
Iv Schools will not grant access to services until students and their
parents enter into the agreement as outlined in Appendix B to this policy.
v. The school contact
will be the point of contact at the school regarding questions and complaints
related to Internet and e-mail use and this person will be responsible
for reporting infractions to the District Office.
vi. The school (in
conjunction with the District) will bear the responsibility of enforcing
violations as contained in this policy and as agreed to in the signed
"Agreements". This will include monitoring and removal of any
material stored in any manner with general/public/shared access and that
is deemed to be in violation of this policy.
Reference
Appendix A: Netiquette Guidelines
Appendix B: Access, Release and Authorization Agreement
Department of Education Policy 311 Information and Communication Technologies
Use and Guidelines for Information and Communication Technologies Use
in the Public School System [September, 1998]
Internet
Etiquette (Netiquette) (PDF) (Requires
Adobe Acrobat Reader)
POLICY
STATEMENT 311 (Requires
Adobe Acrobat Reader) NOTE: Currently
under review
Reference:
http://www.gnb.ca/0000/pol/e/311A.pdf
Guidelines
for Information
and communication technologies Use in the Public School System
(Requires Adobe
Acrobat Reader)
Reference:
http://www.gnb.ca/0000/pol/f/311f.pdf
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1011:
TRANSPORTATION SERVICES
1011.1:
Bus Accident Procedures
1. SCOPE:
This policy applies in the event of a bus accident of a serious nature.
2. GENERAL:
i. The Director of Finance and Administration will oversee the application
of this policy and communicate it to all emergency services in the area
served by School District 8, including 911, fire departments, police,
and the Regional Office of the Department of Transportation.
Ii The Transportation Manager will provide all school bus drivers with
a contact list in the event of an accident. The list may include, but
is not limited to, emergency numbers for the local police and fire departments,
hospitals, District Office, cell phone numbers for the Director of Finance
and Administration, the Transportation Manager, the Assistant Transportation
Manager, and the local office of the Department of Transportation.
Iii All District Office staff, school-based staff, and school bus drivers
shall be informed regarding the District Crisis Response Plan and the
Crisis Communications Policy that are to be followed in the case of a
serious accident.
3. RESPONSIBILITIES OF EMPLOYEES IN THE EVENT OF AN BUS ACCIDENT:
3.1 Bus driver shall:
- contact police,
and District Office (Switchboard Operator or Transportation Clerk);
- determine whether
evacuation is necessary;
- determine the extent
of injuries and administer First Aid, if required;
- establish traffic
control, if required, making sure the vehicle is not moved unless it
is considered to be a hazard to oncoming traffic;
- complete an Accident
Report Form and submit it to the Transportation Manager as soon as reasonably
possible.
If the bus is mobile
and injuries to do not appear to be of a serious nature, the bus driver
may continue tot he destination school, where the school administration
shall be advised of the accident and shall ensure that the injured students
received appropriate attention.
The bus driver should not comment regarding blame or responsibility with
respect to the accident.
3.2 District Office personnel shall:
- obtain the following
information:
- confirm whether
or not emergency services (911) have been contacted, and if they have
not, then contact them immediately;
- school bus driver's
name, bus number, location, destination, and the condition of the bus
[e.g. rolled over on side; upright, etc.];
- telephone number
that the driver, or individual, is calling from, the number of students
on the bus, the extent of injuries; and
- notify District
Office staff of the above information, as follows:
- Superintendent
- Director of Finance
and Administration
- Transportation
Manager
- District Communications
Officer, and
- Crisis Intervention
Coordinator in the case of a serious accident.
3.3 Superintendent
shall:
- be the official
spokesperson for all media inquiries;
- prepare statements
for staff, media and public in conjunction with District Communications
Officer;
- notify the Department
of Education.
3.4 Director of Finance
and Administration shall:
- arrange for the
Crisis Intervention Coordinator to be on site immediately;
- maintain contact
with the following District Office staff for the flow of information
regarding the status of events:
- Superintendent
- Transportation
Manager
- School Principal(s)
- District Communications
Officer
- Crisis Intervention
Coordinator, if appropriate
3.5 Transportation
Manager shall:
- proceed to the
scene of the accident, if serious in nature;
- notify District
Office staff, including the District Communications Officer, of the
status of events once at the scene, providing an update, as required;
- provide information
respecting student names, home telephone numbers, and school of record
to the Crisis Intervention Coordinator;
- ensure that an
Accident Report is completed;
- call the Department
of Transportation garage to request a spare bus and to make a determination
as to whether the accident vehicle is safe to proceed with passengers.
3.6 Crisis Intervention
Coordinator shall:
- go to the accident
site to ensure that injured students are sent for medical examination;
- designate a Crisis
Intervention Team to go to the hospital(s) and school(s) to assist and
support.
3.7 District Communications
Officer shall:
- inform school principals
involved of students' injuries and accident status;
- prepare statements
for schools and District Office staff to use in responding to inquiries;
- prepare news releases
and inform the media;
- respond to inquiries
from parents and the public;
- direct all inquiries
from the media to the official spokesperson.
3.8 School Principals
shall:
- contact parents
and respond to inquiries from parents;
- direct all media
inquiries to official spokesperson;
- work with the Crisis
Intervention Coordinator to designate staff for assistance and support.
4. ACCIDENT REVIEW
COMMITTEE:
4.1 An Accident Review Committee will be established to review and assess
the management of the accident by district employees. In doing so, the
Committee may obtain suggestions and comments from other community emergency
services that were involved.
4.2 The Accident Review Committee will consist of all district management
staff with assigned responsibilities pertaining to school bus accidents.
4.3 On the basis of this assessment, the Committee will evaluate the action
taken and advise of any corrective measures that may be necessary. This
will be documented and form part of the report made by the Committee after
the accident.
5. RECORDS:
5.1 A file will be created following each bus accident that occurs that
will contain the following:
i. all pertinent data
relating to the accident;
ii. communications made before, during and after the accident;
iii. a copy of the report of the Accident Review Committee including any
proposed follow-up action.
Reference Department
of Education Policy 510 School Vehicle Accident Procedures
Policy
Statement 510 (Information
current as of August 2002) (Requires Adobe Acrobat
Reader)
Reference: http://www.gnb.ca/0000/pol/e/510A.pdf
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1011.1(i):
Safety and Behaviour on School Buses
1. GENERAL:
Each school principal shall ensure that the conduct of pupils during the
loading and unloading of school vehicles, and while traveling on school
vehicles, is appropriate and mannerly at all times, and that their behaviour
could not endanger the safety of any passenger or cause damage to the
vehicle.
2. LOADING AND UNLOADING OF SCHOOL BUSES:
2.1 Each principal shall ensure that there is adequate supervision of
the loading and unloading of school vehicles on school property.
2.2 Each principal, at the beginning of each school term, shall instruct
all pupils transported by school vehicle to abide by the following rules:
a. When crossing a street or highway to get on a school vehicle, each
pupil shall:
i. await the arrival of the school vehicle, and
ii. then stop, look, and listen, and
iii. Then, under the protection of the flashing red lights of the school
vehicle, at a point which is at least three meters in front of the vehicle,
cross the street or highway only when it is safe to do so.
b. When disembarking from a school vehicle and crossing a street or highway,
each pupil shall:
i. proceed to a point at least three meters in front of the school vehicle,
ii. Then stop, look and listen, and
iii. Then, under the protection of the flashing red lights of the vehicle,
cross the street or highway only when it is safe to do so.
2.3 Each principal, in conjunction with the Transportation Manager, shall
devise a plan for the loading and unloading of school vehicles at the
school. The plan shall include at least the following elements:
i. Where feasible, the doors of school vehicles shall face the school
building whenever those vehicles are being loaded and/or unloaded.
Ii Where school vehicles enter onto school property, part of the school
grounds shall be a designated loading zone to give those vehicles unrestricted
passage to the entrance of the school, and time frames shall be specified
during which no pupil is permitted in that zone.
Iii Where school vehicles load or unload on a street or highway, part
of that street or highway shall be designated as a loading zone, this
in cooperation with local authorities.
2.4 At the beginning of each school term, each school principal shall
conduct a loading and unloading practice exercise, including emergency
evacuation, for those pupils being conveyed by school vehicles.
3. SAFETY IN AND AROUND SCHOOL BUSES:
3.1 Each pupil shall:
i. display behaviour that is consistent with orderly and safe conduct
at school bus stops and on school vehicles, and
ii. respect school district property and the property of others while
in and around school buses, and
iii. maintain courteous and considerate behaviour for school bus drivers
and other adults and students while in and around school vehicles.
4. SAFETY OF SCHOOL BUSES IN UNFAVORABLE ROAD CONDITIONS:
School bus drivers shall exercise caution at all times having due regard
for road conditions. School bus drivers are directed to use their own
judgment in deciding whether or not to travel on any road that may cause
unnecessary risk or appear hazardous to the safety of passengers or other
persons using the roads.
5. DISCIPLINE FOR VIOLATION OF SAFETY RULES:
5.1 Each school vehicle driver shall ensure strict enforcement of the
rules for safety and proper conduct during the loading and unloading of
school vehicles and while traveling on school vehicles. Violations shall
be reported to the appropriate principal who will inform the driver of
the disposition of the matter.
5.2 Where the school is a bus transfer point, principals are authorized
to suspend from transportation privileges any student, regardless of his/her
school of record, whose misconduct warrants such disciplinary action.
The principal who issues the suspension will report it to the parents
of the student and the principal of the school of record as soon as possible.
5.3 In each case where a safety violation has occurred, the school bus
driver shall complete the School Bus Safety Violation Report and return
all copies to the principal within twenty-four hours of the time of the
alleged violation.
5.4 In the event of a safety violation on a homeward bound trip, and where
it is clear who has committed the violation, the driver upon delivering
that student home, or to the bus stop nearest his/her home, shall notify
the student that they will not be allowed to travel on the bus until the
principal or the school recommends further use of the bus. Upon completion
of the bus run, the driver shall in addition to completing the School
Bus Safety Report immediately contact the principal of the school so that
he/she may contact the parents and take the appropriate action.
5.5 Where transportation privileges have been suspended, parents must
be notified within twenty-four hours of the suspension, followed up with
written confirmation.
5.6 Where a pupil's transportation privileges have been suspended for
more than five days in a given school year, the parents of a pupil, or
an independent pupil, may initiate an appeal of the most recent suspension
in accordance with provincial legislation. [Reference Education Act, Regulation
97-151, Section 10(4)]
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1011.1(ii):
Behaviour Guidelines and Consequences
Student
Bussing Guidelines (PDF) (Requires Adobe Acrobat
Reader)
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1011.1(iii):
School Bus and Bus Stop Rules
School
Bus and Bus Stop Rules (PDF) (Requires Adobe Acrobat
Reader)
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1011.2:
Bus Passes
No Policy available
at this time
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1011.3:
Passengers on School Buses
No Policy available
at this time
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1011.4:
Walkers and Riders
No Policy available
at this time
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